Eastern Cape Liquor Board
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Divisions & Services of the ECLB

Learn about the licensing, administrative and marketing functions of the Eastern Cape Liquor Board

Licensing

T

he purpose of the Licensing Division is to licence liquor trading in the Eastern Cape Province in accordance with the Eastern Cape Liquor Act, No.10 of 2003.

The Licensing Division is led by a Management Team. Its work is conducted by an administrative component, which prepares documentation pertaining to applications received for consideration by the Licensing Committee. This is an internal committee, whose functions are delegated by the Board. The Committee, comprised of Executive Managers, considers applications and makes decisions for ratification by the Board.

In order to maintain high ethical standards, all members of the Licensing Committee and the Administration Team are required to follow strict protocols with regard to confidentiality and privacy. Confidentiality and non-disclosure of information undertakings are signed by each official involved in licensing. These undertakings are updated annually. The licensing business process is illustrated in the attached flowchart.

Activities

Responsible Trading Programme
Liquor Traders Development Programme

Programmes

Liquor Traders Development Programme

  • Business Skills Training
  • Coop Development
  • Mirco Manufactures Support
  • Liquor Traders Association Development
  • Tax Education
  • Responsible Trading Programme

Stakeholders

Office of the CEO

The purpose of the Office of the CEO is to provide ethical leadership and governance at ECLB. Cooperation and teamwork must be encouraged through a participative style of management.

The Office of the CEO is led by the CEO and supported by the Personal Assistant and the Board Secretary. The CEO directs and controls management operations, management meetings for operational matters, policy formulation, regular periodic reporting and strategic planning processes. The CEO also chairs the Licensing Committee, which is an internal committee, whose functions are delegated by the Board to consider applications and make decisions for final ratification by the Board. The Office of the CEO is responsible for the administration of all affairs of the Board.

Finance

The Finance Division is tasked to ensure that all revenue, expenditure, assets and liabilities are managed efficiently and effectively. Furthermore, comply with section 57 of the Public Finance Management Act, No 1 of 1999 (as amended). The Chief Financial Officer oversees the functioning of the division supported by knowledgeable staff in their areas of expertise. The Finance Division maintains proper records of revenue and expenses whilst also instituting internal controls to ensure effective, efficient, economical and transparent use of financial and other resources within the ECLB.

Confidentiality and non-disclosure of information undertakings are signed by each official involved in the execution of their duties. These undertakings are updated annually.

Corporate Services

The purpose of Corporate Services is to provide strategic leadership in the areas of Human Resources Management, Corporate Administration and Supply Chain Management in accordance with Labour Relations Act No 66 of 1995 as amended, Employment Equity Act No 88 of 1998 as amended, Basic Conditions of Employment Act No 75 of 1997 as amended and other relevant pieces of legislation

The Corporate Services Division is led by a Management Team and its work is conducted by an administrative component. The Administrative component prepares documentation pertaining to Human Resources Management, Corporate Administration Management and Supply Chain Management.

As Corporate Services, we maintain high standards by affiliating to various structures such as the Institute of Personnel Managers, South African Board of Personnel Practice, Labour Wise, South African Reward Association and Fleet Street Publication.

Compliance and Enforcement

The purpose of the Compliance and Enforcement Division is to ensure full compliance of licensed traders in accordance with the Eastern Cape Liquor Act; No.10 of 2003, and to eliminate identified illegal trading in the province.

The Division is headed by a Chief Inspector working with a team of eleven (11) inspectors stationed in nine (9) district offices throughout the Province. In the Office of the Chief Inspector there is a Senior Inspector responsible for quality assurance. The main purpose of this function is to ensure that all inspection reports from the districts are properly checked and verified before submitting to the Licensing Division. Inspectors conduct pre-registration inspection to verify whether the applications meet the requirements of the Act, perform compliance monitoring to ensure that licensed liquor traders are fully compliant with the act and regulations as well as enforce of liquor legislation, licence conditions and prosecutions.

In order to standardise the work of all inspectors an Inspection Manual has been developed. This seeks to ensure that all inspectors including those from South African Police Services (DPOs) conduct their business in a uniform fashion. To maintain high ethical standards, all members of inspectorate are required to follow strict protocols with regard to privacy and confidentiality. Each official involved in inspection work signs confidentiality and non-disclosure of information undertakings. These undertakings are updated annually.

Divisional Overview

The Compliance and Enforcement Division, CED as it is known, is a division of the Eastern Cape Liquor Board mandated with monitoring compliance with liquor legislative and regulatory framework in the Province. CED bears the responsibility of ascertaining that registered liquor traders plying their trade in the Province are compliant with policy, legislative and regulatory requirements as set out by the Eastern Cape Liquor Act, 2003 (Act 10 of 2003) hereinafter referred to as ‘the Act’.

Functions of the Division

The division is responsible for ensuring compliance with liquor legislation and, where fault is found, compliance is enforced by implementing punitive measures against those breaking the law. The primary function of the division is found in the objects of the Act as being the creation of an “environment in which appropriate steps are taken against those selling liquor outside the administrative and regulatory framework established in terms of the Act.”

It is the function of the division to inspect proposed premises where liquor would be sold, verify the applicant’s particulars as well as ascertaining whether the correct ward committee has been notified.

The division follows up on all registered liquor outlets to monitor their compliance with regulations, terms and conditions of their registration and the liquor legislation.

The division also ensures that those trading illegally or outside the terms and conditions of their registration are brought to book. Those trading illegally, i.e. without a valid registration certificate, are arrested and presented before a court of law, and if such persons are found guilty they may be liable to a fine or to imprisonment not exceeding three years or to both such fine and imprisonment.

Registered persons/liquor traders found to be contravening the law or the terms and conditions of their registration are issued with Compliance Notices for a specific period of time depending on the transgression and are then expected to rectify such transgression, after which they are issued with a Compliance Certificate. In the event that the liquor trader issued with a Compliance Notice does not rectify whatever is required then such liquor trader further contravenes the law in that he failed to comply with a Compliance Notice [Section 57(1)(h)]

The functions of the division are detailed in Chapter 5 of the Act and include:

  • Questioning any person present on any land or premises in respect of any matter which may be relevant to the inspection;
  • Questioning any person whom it is believed may have information relevant to the inspection;
  • Inspecting any document that a person is required to maintain in terms of the Act or any other law/legislation that may be relevant to any liquor related inspection;
  • Making a copy of any document referred to above or if necessary remove the document in order to copy it;
  • Taking samples of any substance that is relevant to the work or inspection;
  • Taking photographs or make audio-visual recordings of anything or any person, process, action or condition on or regarding any land or premises; and
  • Doing all things necessary for conducting the inspection.

The division ensures that the above takes place through the deployment of its liquor inspectors throughout the Province, and through partnership with the South African Police Services who are also designated as Liquor Inspectors for their respective precincts.

The division also ensures that SAPS, as are our strategic partners, are well informed of the developments around liquor trading regulation.

Marketing and Communications

The purpose of the Marketing and Communications Division is primarily to educate the public on the dangers of the abuse of alcohol. The ECLB is specifically targeting in-school youth, pregnant women, road users and the general public.

The division is also responsible for all internal and external communications, stakeholder relationship management, and retail industry development through facilitating the organisation of liquor traders.

Information and Communication Technology

The purpose of the ICT Division is to provide efficient and cost-effective ICT systems and services to the ECLB, and to ensure that these are well maintained, functional and current.

The provision of services as performed by the ICT Division may be broken down into 4 distinct areas, namely servers and associated services & infrastructure, local and wide-area networks, workstations and associated peripherals, and research, development and deployment of new ICT services and solutions.

The ICT Division is responsible for the development and implementation of appropriate internal controls to ensure the appropriate use and availability of ICT services and facilities, as well as effective backup and fail-safe contingencies.

The ICT Manager oversees the functions of the ICT Division whilst providing high-level technical support and expertise, and is assisted by an administrator tasked with providing technical services and support.